Research Collection: Research and Educational Access
The Project and its partners will make archival materials available for educational, scholarly, and research purposes through various outreach initiatives, including web-based learning resources, community educational forums, CD-ROM technology, thematic exhibits, and symposia. The Russell Library will administer the preservation, organization, presentation, and access to all research and archival materials collected, developed, and created by the project.
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The Richard B. Russell Library is the official repository for the records of the Foot Soldier Project for Civil Rights Studies as well as political and public policy collections at the University of Georgia. The records may be in various media such as paper, magnetic storage, film, or audio-visual recordings. The record form may be correspondence, memoranda, reports, newsletters, press releases, newspaper clippings, photographs, artifacts or other formats.
All commercial sales of produced documentaries are managed by the Project. Russell Library manages preservation and research access to archival records and other historical materials generated and acquired by the Project. Management of the collection -- the preservation, description, and research access of all record formats -- is according to current, accepted archival standards and practices. The Library may collect reproduction and use fees to assist in maintaining the collection; these will be in addition to any fees the Project may charge for copyright use in research requests.
The collections of the Richard B. Russell Library will be made available in accordance with the rules and regulations of the Russell Library and the University of Georgia Libraries. For use of any material from Russell Library collections, the patron must be registered with the Library as a researcher, which includes completing two forms: the Research Application and the Use Policy/Copyright Agreement. The forms are also available on the Russell Library web site as an Adobe pdf file ( Adobe Acrobat Reader required to view/print). Appropriate federal and state laws govern the University in its policy. Other policies of the Russell Library related to its records are implicitly established in this procedure. Availability will be limited by the following:
1. Donor's Restrictions
Any restrictions the donor imposes on the records are specified in the gift agreement. These restrictions are noted on the accession record and in the research finding aid.
During the restricted period, the records will be made available to the individual or organization of origin and the staff of the Russell Library as necessary. Access to the records of an individual donor or of an organization that has restricted the collection will be permitted with written consent of the individual whose records are sought.
The Project Directors are currently engaged pursuing additional research and specify that researchers may have access to the Materials only with their permission on a case by case basis. In general, the Materials will not be released for research by others until the Directors' work in this project is complete.
2. Executive Orders and Privacy and Sunshine Legislation
There are both federal and state laws governing areas of privacy and disclosure. Among the laws most relevant to this repository are Federal Executive Orders that are appropriate, the Privacy Act of 1974, the Freedom of Information Act, the Family Education Rights and Privacy Act. There are other laws governing national security, case records, and personnel records. The Georgia Open Records Act has been amended to protect archival records in public institutions.
In the absence of specific restrictions, and within the established guidelines, all materials in the Russell Library will be opened to researchers on a non-discriminatory basis.
3. Condition of Materials
The Richard B. Russell Library reserves the right to deny access to unprocessed collections. Also, researchers may be denied, restricted or required to utilize reproductions in lieu of original records, when the physical condition of such records might be endangered by use.
4. Reproduction of Materials and Copyright
In order to facilitate various aspects of research, the Richard B. Russell Library will provide reproductions of a reasonable amount of material from its various collections, provided that such copying is consistent with copyright law (Title 17 of the U.S. copyright law) and donor instruction and does not compromise the condition of the materials. Reproductions will be made by library personnel or library-contracted sources only. Reproduction is a privilege and not a service that automatically must be rendered on demand. The method of reproduction is at the sole discretion of the Director of the Russell Library or his/her designated representative. In some cases the physical condition of items involved, the number of items requested, or the intended use by any one researcher may determine whether or not permission is granted.
Copying will be permitted on a random and selective basis only, and at the discretion of the Director of the Russell Library or his/her designated representative. Folders of materials, oral histories and audiovisual materials in any format will not be copied in their entirety. In some cases, particularly when copying is to be extensive, or use will be other than individual research, the Director or his/her designee may require that copies produced for a recipient be returned to the Library when his/her research project has been completed.
Scanners, cameras, digital cameras, and video equipment are not allowed in the reading room. Researchers must submit all requests for reproduction services to Russell Library staff. The Library provides a reasonable and limited amount of photocopying as a courtesy to researchers. Photocopying will be done when staff time permits. Photograph and scanned image requests are forwarded by staff to the Libraries Photographic Services Department for reproduction. The Library will not e-mail scanned images. Requests for moving image and audio materials may be forwarded to the Libraries Media Department or another Russell Library-contracted source. The Russell Library has no control over the work schedules of other departments that provide reproduction services for certain materials.
The Russell Library and other Libraries departments provide the reproduction service for a fee that covers preservation management of the original material and labor and supplies for providing the copy. The basis of charges should be made known to the user of the service before reproduction is begun. Special fees or handling charges may be imposed when preservation master copies are needed or when unusually difficult or time-consuming work is required. Preservation master copies paid for by the researcher will be retained by the Russell Library. This policy contributes to the ongoing preservation management of the collections by limiting subsequent handling of original materials.
When permission to publish materials (in any format) is requested, the Russell Library will charge additional preservation use fees. These will vary according to intended use, number of items requested, and size of published item. Current basic fees, which may vary in consideration of the above criteria:
THE RESEARCHER IS SOLELY RESPONSIBLE FOR THE USE MADE OF ANY MATERIAL SECURED FROM THE UNIVERSITY AND ANY INFRINGEMENT OF COPYRIGHT. See the Use Policy/Copyright agreement form (available on the Russell Library web site as an Adobe PDF file--requires Adobe Acrobat Reader to view/print). The researcher who wishes to publish or display any materials also has the responsibility to secure permission from both the owner of the physical property and the holder of the copyright. The Russell Library does not hold rights to all the materials in its collections, and it is the responsibility of the researcher to seek this information and proceed accordingly. The Directors of the Foot Soldier Project for Civil Rights Studies retain life estate copyrights in that portion of the Project records in which their copyrights reside.
In all cases, written permission to publish or display Russell Library materials must be secured prior to use from the Russell Library as owner of the physical property. Written requests addressed to the Director, must identify materials to be published, and must state specifically the intended use and the permission sought. A complimentary copy of the final publication in any format using reproductions from the Russell Library materials must be donated to the Russell Library.
Reproduction of any item must contain a complete
citation to the original. In no case may any materials copied from the
collections of the Richard B. Russell Library for Political Research and
Studies be passed on to any other person, institution or commercial enterprise.
The Director of the Library or his/her designee has the right at any time
and without explanation to refuse requests or to limit the amount of material
to be copied.